Privacy Policy

Applicant and Candidate Privacy Policy

This policy explains:

What is the purpose of this document?

This policy covers the information you share with us and/or which may be acquired or produced by Waymo LLC and its subsidiaries (“Waymo” or “we” or “us”)  during the application or recruitment process. We are responsible for deciding how we hold and use personal data about you. You are viewing or being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for.

Types of information we collect

In connection with your application for work with us, we will collect, store, and use the following categories of personal data about you:

We may also collect, store and use the following "special categories" of more sensitive personal data:

How is your personal data collected?

We collect personal data about candidates from you, the candidate. We also receive information such as your education and work experience, contact information, and demographics, from third party data providers who have the rights to provide us with your information. These third parties include, recruitment agencies, background check providers, publicly accessible sources, and other third parties. These partners may collect your information from publicly available sources, or through third parties they work with.

How we use information we collect

Your information will be used by Waymo for the purposes of carrying out its application and recruitment process which includes:

We will also use your information to protect the rights and property of Waymo, our users, applicants, candidates, employees or the public as required or permitted by law.

If you are offered and accept employment with Waymo, the information collected during the application and recruitment process will become part of your employment record.

If you are based in the UK, this policy provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR). We will comply with data protection law and principles, which means that your data will be:

We collect and process your information where it is necessary in order to decide whether or not to offer you work.

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application successfully. For example, if we require references for this role and you fail to provide us with relevant details, we may not be able to take your application further.

We may also seek your consent to process your personal information in specific circumstances, or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.

How we use particularly sensitive personal data

We will use your particularly sensitive personal data in the following ways:

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Who may have access to your information

Waymo takes appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.

Our retention of your information

If you apply for a job at Waymo and your application is unsuccessful (or you withdraw from the process or decline our offer), Waymo will retain your information for a reasonable period after your application. We retain this information for various reasons, including legal challenges, to consider you for other current or future jobs at Waymo and to help us better understand, analyze and improve our recruitment processes.

If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact Waymo-CandidateSupport@waymo.com. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.

Your rights in respect of your information

In certain countries, you may have certain rights under data protection law. This may include the right to request access or to update your information, request that it be deleted, or transferred, or object to Waymo using it for certain purposes.

If you wish to exercise a right of access please contact privacy@waymo.com. We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request. If you are in the EU or the UK and if you can’t find the answer to your question in this policy, you can contact the Waymo data controller responsible for your information at: privacy@waymo.com. Depending on your country of residence, you may also raise any questions or concerns you have regarding your personal information with your local data protection authority.

Changes to this Policy

We may change this policy from time to time. We will post any changes to this policy on this page. Each version of this policy is identified at the top of the page by its effective date.

Last updated: June 23, 2020